Service Center & Workshop Billing Software
Maintain clear digital job cards, track spare parts stock, invoice mechanic labor transparently, and send delivery updates via WhatsApp—built for two-wheeler garages, car workshops, and repair centers.
Free to Use • Zero Payment Required • Instant Setup
Why Generic Retail POS Fails Service Workshops
Workshops do not just sell boxes from a shelf—they manage customer complaints, mechanic labor, spare parts fitting, and vehicle delivery deadlines.
Paper Job Card Confusion
Greasy handwritten paper job sheets get stained, lost, or misread. When a customer questions an extra dent or missing accessory, paper offers no proof.
Unaccounted Spare Parts
Mechanics grab brake shoes, spark plugs, or engine oil cans from the rack without logging them. At month-end, physical parts are missing from the store.
Parts vs Labor Invoicing
Spare parts carry GST on physical goods, while technician labor is a service charge (or non-GST). Standard POS cannot present both clearly on one clean invoice.
Zero Service History
When a bike or car returns after 4 months, you cannot remember what oil brand was filled or whether the front shock absorber was already serviced.
Purpose-Built Workshop Capabilities
Built from the ground up to solve the real operational challenges faced in busy automotive and appliance repair environments.
Digital Job Card Intake
Record vehicle registration or serial number, fuel level, odometer reading, pre-existing scratches, customer complaint list, and estimated delivery deadline in under 60 seconds.
Split Parts & Labor Billing
Group bill items into Spare Parts and Labor Services. Parts deduct directly from your spare stock, while labor calculates mechanic charges cleanly with separate tax categorization.
Instant Vehicle Service History
Type any vehicle number to instantly display all previous visits, mileage history, parts changed, and mechanic remarks. Answer customer questions with 100% confidence.
WhatsApp Estimates & Updates
Send repair cost estimates directly to the customer's WhatsApp before dismantling parts. When the job is done, send a 1-tap "Vehicle Ready for Pickup" notification.
Technician Assignment & Tracking
Assign jobs to specific mechanics or bays. Keep track of who worked on each vehicle to simplify labor commission calculations and maintain workshop accountability.
Gate Pass & Thermal Receipts
Print a clean delivery gate pass upon payment confirmation so your security or bay supervisor can release the vehicle safely. Support thermal slips and A4 invoices.
From Vehicle Intake to Final Gate Pass
A standardized, error-proof workflow designed to keep mechanics on schedule and customers informed.
Intake & Job Card
Register plate number, fuel level, initial complaints, and assign an intake job card number with ETA.
Estimation & Approval
Mechanic checks vehicle and logs required parts. Send instant WhatsApp estimate for customer green light.
Parts Issued & Service Done
Spare parts are deducted from stock. Work is completed, inspected, and tagged as "Ready for Delivery".
Settlement & Gate Pass
Collect payment via UPI QR code, cash, or credit ledger. Print invoice and security exit gate pass.
BillSara vs Traditional Workshop Systems
Compare modern, lightweight workshop management against messy paper logs and complex dealership ERPs.
Frequently Asked Questions
Take Control of Workshop Jobs & Invoicing
Stop losing spare parts to unrecorded repairs. Eliminate customer billing disputes and streamline your service workshop with BillSara.
No credit card required • Instant web access • Free assistance setting up job card templates